That Microsoft Office is the most widely used desktop software today is not in doubt. MS Office is used by a wide audience ranging from corporations and schools to government and home users. Microsoft has structured the different components of Office, including Word, Excel, and PowerPoint, to help end users work more efficiently.
Microsoft Office 2010 is the latest version of Office in the market. Microsoft has stuck to the tradition of the five main desktop applications that make up the Office suite: Excel, Word, Access, PowerPoint, and Outlook. Each module has undergone several changes since Office was initially released in 1989.
MS Word is no longer just the simple word processor it once was, as it now includes desktop publishing tools that make end users with advanced needs just as comfortable as end users with basic word processing requirements. Excel has not only continued to increase the number of pre-coded formulas available to users, it has also simplified the way formulas can be installed in a spreadsheet. To meet the growing data needs of end users, Excel has grown from approximately 65,000 rows in previous Excel additions to more than 2,000,000 today.
When it comes to slideshow presentations, PowerPoint holds its own against the competition, and competition has grown in recent times from Open Office Impress and even Adobe Acrobat Reader. PowerPoint provides a wide range of built-in templates, backgrounds, and colors to work with to give you engaging presentations suitable for different situations.
Since Microsoft Office is a desktop suite that finds application in a wide range of home and office uses, the quality of the user interface has always been one of the things that Microsoft has had to pay attention to. Previous versions had a cluttered menu and hard-to-locate commands.
With each new release of the Office suite, Microsoft has sought to make the end user experience more enjoyable by having better organized menus and allowing users to easily find what they need. Menu options that perform nearly similar tasks have been grouped together by applying ergonomic principles to the entire design.
Even the most knowledgeable software end user needs to be reminded on a regular basis of things the application can do. Microsoft Office takes this into account and incorporates ScreenTips to ensure that the end user gets the most out of the application. Pointing the mouse at a menu option briefly explains what the command does.
As the Internet invades all facets of life, sharing information is a must-have for any software looking to make an impact in today’s marketplace. Organizations require more and more staff to secure information within and between departments. Organizing a meeting to discuss a certain issue can be cumbersome and time consuming.
Microsoft Office allows end users to share information about ongoing projects, customer reports, and financial data through the SharePoint website. Various types of documents can be attached to the website, including spreadsheets, PowerPoint slides, common files, and Outlook calendars.